The Event Check-In App Built for Event Professionals
From luxury galas to corporate conferences — cut check-in times by 50%, manage VIP arrivals and last-minute plus-ones, and print badges in seconds.
Trusted by Leading Brands & Event Agencies
Event Management
Save Time, Stress, and Resources
Check-in Pax manages guest lists, check-ins, and reports — all in one simple tool, so you can focus on creating unforgettable experiences.
87%
fewer errors than manual processes—no misspelled names, duplicate check-ins, or overlooked VIPs.
Smart RSVP Flows
Streamline RSVPs for Higher Conversions
Simplify guest registration with smart RSVP forms, personalized confirmations and QR codes for faster check-ins.
6h+
saved per event. Check-in Pax automates RSVP tasks, giving you back an entire workday per event.
Where High-Profile Events Check In
Flawless guest arrivals for galas, fashion shows, high-profile conferences and VIP experiences.
- Conferences
- Fashion Shows
- Corporate Events
- Cocktail Receptions
- Gala Dinners
- Luncheons
- Press Conferences
- Opening Ceremonies
- Private Views
- Fundraisers
- Conferences
- Fashion Shows
- Corporate Events
- Cocktail Receptions
- Gala Dinners
- Luncheons
- Press Conferences
- Opening Ceremonies
- Private Views
- Fundraisers
Discover More
The Full Event Toolkit
We did not stop at Check-in. Try our intuitive drag and drop form and email builder to create your perfect RSVP flow – fast!
RSPV & Registration Forms
Create and customize forms quickly, pre-fill guest details, send instant confirmations, and download registration reports.
Email Confirmations
Design branded emails with our no-code builder – complete with unique QR codes sent from your domain.
Dashboard & Reports
Access real-time statistics before and during check-in, along with detailed reports after the event.
Event Check-in
Manage check-ins & walk-ins for one or more event days, with seamless background sync and instant reporting.
On-site Badge Printing
Create custom-sized name tags using the badge editor, print badges on-site, and add QR codes for guest identification.
On-site & Tech Support
Hire remote experts and technicians to join you on-site ensuring flawless check-ins from setup to teardown.
Post-Event Analytics
Download detailed reports—guest arrivals, no-shows, and custom metrics.
One-Click Data Purge
Automatically delete guest lists 24h post-event for compliance.
Feedback Collection
Send branded post-event surveys to measure success.
Highest Data Security Standards
Strengthen your Event Compliance with Check-in Pax. We invest heavily in network and application security to make sure your guest data is safe with us.
Hosting on AWS
Check-in Pax utilizes Amazon Web Services (AWS) for robust security and flexibility when scaling up.
Data Deletion
In compliance with GDPR’s ‘right to be forgotten’ principle, we offer the option to purge all your guest list data at any time to ensure the complete removal of personal identifiable information.
Role-based Access Control
Role-based Access Control Grant your team members access based on predefined roles and responsibilities, so you can align with the principle of least privilege.
Hosting on AWS
Check-in Pax utilizes Amazon Web Services (AWS) for robust security and flexibility when scaling up.
Data Encryption
All data is stored in an encrypted database at rest (AES-256) and transmitted in transit via SSL/TLS.
99.9 % Uptime
Powering events worldwide, with 99.9% uptime over the last 12 months. View status page.
Audit Logging
Check-in Pax features audit logs that give admins visibility into user and team activities, including last login, access rights, and guest actions such as creation, modification, and check-in.
Data Encryption
All data is stored in an encrypted database at rest (AES-256) and transmitted in transit via SSL/TLS.
No Tricks
We’ve Removed These Artificial Limitations
Unlike other software vendors we do not have hidden restrictions that disrupt your planning and budgets when things change.
No Device Limit
Use an unlimited number of phones, iPads or Laptops for check-in.
No Guest Limits
Upload, add and check-in as many guests as you need.
No Subscription
Pay per event, not per month or the whole year in advance.
Testimonials
Recognized By Experts, Loved By Event Teams
FAQ
Frequently Asked Questions
Every detail matters. Here’s what event planners ask most.
What does the free trial include?
Test the platform with up to 20 guests—no credit card required. Explore all features risk-free and see how it simplifies event check-ins for your team or clients.
Can I upload multiple guest lists? And add my own guest information?
Yes — and yes.
Upload unlimited guest lists (by department, VIP status, etc.) to manage RSVPs and track check-ins.
Create custom fields for dietary needs, table numbers, IDs – any detail you need visible at check-in.
The platform gives you complete control over your event setup.
Do I get a report afterwards?
Yes—with powerful insights.
Real-time dashboards let you monitor check-ins live.
Download full reports (Excel/CSV) anytime—during or after your event—with all guest data, arrival times, and no-shows.
Every detail, ready for your debrief or follow-ups.
Can I use the App to scan QR Codes?
Yes! Check-in Pax includes a powerful QR scanner that:
Works with any smartphone/tablet camera
Scans both system-generated QR codes (from your invitations)
And any external QR codes you already use
No extra apps or complicated setups – just point, scan, and check guests in instantly.
What if I lose internet connection during my event?
You’re still covered. While Check-in Pax works best online:
✓ Offline mode keeps you running – access guest lists and check-ins
✓ All data saves locally until connection returns
✓ Auto-syncs when back online – no data lost
Pro Tip: For critical events, we recommend a backup mobile hotspot.
What kind of support do you provide?
We’ve got your back — day or night, simple or complex.
✓ 24/7 Self-Service: Intuitive design means most clients need no help
✓ Instant Support: Live chat & email during events
✓ White-Glove Service: Book a dedicated tech assistant (for high-profile or complex events)
Our team has rescued last-minute galas, product launches, and even tycoon weddings — we’ve seen it all.
What does Check-in Pax cost?
Basic Check-in Package (US$249 per event): Includes guest list importer, Check-in App, and support for walk-ins.
Premium Check-in Package (US$749 per event): Adds email confirmations with QR codes and RSVP forms.
Package pricing, bulk discounts, and annual plans are available—visit our pricing page for details.
I have very strict data protection guidelines. Can I delete all my guest list data after the event?
We’ve got your back — day or night, simple or complex.
✓ 24/7 Self-Service: Intuitive design means most clients need no help
✓ Instant Support: Live chat & email during events
✓ White-Glove Service: Book a dedicated tech assistant (for high-profile or complex events)
Our team has rescued last-minute galas, product launches, and even tycoon weddings — we’ve seen it all.
Try it! 5-Minute Setup!
Launch a test event in minutes—we kept it simple and straightforward.