Tables & Seating Management That Just Makes Sense
See your guest list as tables, not a long, scrolling list. Know at a glance how many guests per table have checked in, which seats are still empty, and move guests to open spots with one click. All from the Check-in App.
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Feature Highlights
Finally, a Table View
That Works for Your Team
Know exactly what is happening at every table.
Table 7 - Checked in: 8/12
Check in by Table,
Not Just by List
View your event as a grid of tables. See at a glance that “Table 7” has 12 seats, 8 are checked in, and 4 are empty. The perfect overview to be in full control at any time.
Big Picture. Small Details.
From Overview to Detail in One Click
Collapse all tables to see your entire venue. Perfect for spotting empty seats, adding walk-in guests to tables, or making last-minute changes.
Real-Time Table Switches
Last-minute changes? Move any guest to another table in seconds. Instant sync. Everyone on your check-in team sees the update immediately.
Set Up an Event of 100 or a Gala of 2,000 in Minutes
Beautiful, easy table management in a few smart clicks.
Bulk Table Creation
Stop creating tables one by one. Define the number of tables and seats per table, and Check-in Pax will generate them for you instantly. Name them "Table 1, Table 2..." or "VIP Section A, B...".
Manual Control
Need a unique VIP table or a specific layout for a sponsor? Easily add, remove, or customize individual tables and their seat capacity.
The Table Seating Tool That Fills Itself
Coming soon: Connect your tables directly to your RSVP forms.
Imagine this: You create a table with 12 seats. You generate a unique registration form for that table and send it to the table host (e.g., a corporate sponsor or a company booking).
As guests fill out the form, their names populate the seats on your table in real time. When the 12th seat is filled, the form closes itself.
No manual data entry. No endless back and forth. No “where do I put this person?” Just a perfectly filled table – without lifting a finger.
Key Benefits
Why Event Pros Love
Managing by Table, Not by List
Check-in App Integration
See table occupancy and check guests in directly from their table view. No switching between apps.
Instant Guest Search
Typing a name instantly filters the entire floor plan, showing you which table they belong to.
Empty Seat Management
At a glance, see which tables have empty seats for walk-ins or plus-ones.
Collapsible Views
Focus on the data (checked-in/empty) or the names – you choose the level of detail.
Real-Time Sync
Every check-in and every move is synced live across all devices. No more "who checked them in?" confusion.
Bulk & Manual Creation
Flexible tools to build your floor plan exactly how you want, as fast as you want.
Make your next gala the best one yet
Join event pros worldwide who use Check-in Pax — from table planning to check-in.