Ensure flawless, queue-free arrivals at your next event with this battle-tested system—used by elite planners for luxury events and conferences worldwide.
✅ STEP 1: Pre-Sort Attendees & Automate Personalized Invites
Group guests by type (VIPs, Speakers, Sponsors, General Attendees).
Use Check-in Pax’s bulk import for sponsors/speakers to avoid manual entry.
Send hyper-personalized reminder emails including:
Seat/table assignments
Personalized session schedules
Private meeting room locations
Meal preference confirmations
Pro Tip 1: Check-in Pax auto-populates personalized details from your registration data, boosting attendance by up to 30%.
Pro Tip 2: Enable automatic reminders in Check-in Pax to reduce no-shows.
✅ STEP 2: Set Up Multi-Station Check-In
1 iPad + 1 printer per 80 guests (e.g., 6-8 stations for 500 attendees).
Assign dedicated lanes (VIPs, Media, General) to prevent mixing.
Test printers/scanners the night before (Brother label printers recommended).
Check-in Pax Feature Highlight: Split your list into multiple guest lists to track attendance for each group on every device.
✅ STEP 3: Enable Real-Time Tracking
Watch dashboards for arrival spikes (e.g., “60% of sponsors checked in by 8:30 AM”).
Delay sessions if key guests are late (Check-in Pax shows who’s missing).
Redirect staff as needed (e.g., add greeters if VIPs arrive early).
Pro Tip: Use Check-in Pax’s in App notifications to inform staff when important guests check in.
✅ STEP 4: Print Badges Dynamically
Pre-print sponsor/exhibitor badges in minutes prior to the event.
On-demand printing for VIPs (avoids misprints).
3.5-second badge print time (use Check-in Pax’s check-in & auto-print function for fastest printing speeds).
Check-in Pax Feature: Customize badge designs per group (e.g., VIPs: names only, sponsor with company credentials, clients with name, company and QR codes).
✅ STEP 5: Control Access to Exclusive Sessions
Re-scan badges for private events (lunches, workshops).
Live “deny entry” alerts for crashers.
Post-event reports compare stats to past years (e.g., “15% faster than 2024”).
Pro Tip: Check-in Pax’s AI-speech to text add-on speeds up re-entry.
🚀 Ready to Transform Your Check-Ins?
With Check-in Pax, all 5 steps run like clockwork – for perfect check-ins every time.
